Description
This position is responsible for providing specialized administrative and technical assistance to an assigned department and may perform any or all of the functions outlined below.
Job Responsibilities
Responds to inquiries and requests from other departments and the general public; resolves problems as appropriate.
Answers telephone; directs calls, answers questions, and takes messages as appropriate.
Performs research and provides information.
Prepares all new cases, issues necessary citations and notices.
Issues and/or files citations, cases, subpoenas, warrants, and other court orders.
Prepares cost bills.
Prepares, types, and distributes reports.
Manages the daily court docket.
Provides certified or plain copies to requesting persons, organizations, or municipalities.
Scans in documents.
Develops and prepares forms and correspondence.
Provides assistance with county elections.
Assists department employees with personal computer and IT questions.
Proofs documents.
Trains new employees.
Receives, sorts, opens, and distributes mail; stamps and mails outgoing mail; performs mail outs.
Performs standard office functions, including faxing, copying, shredding, filing, and typing.
Performs other related duties as assigned.
Assists in filing various applications, motions, reports, and notices.
Receives payments for searches, copies, etc.
Minimum Qualifications
Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Thorough knowledge of the preparation and interpretation of fiscal, statistical, technical, and narrative reports regarding department and county activities.
Thorough knowledge of the purposes, principles, terminology, and practices employed in the field of specialization.
Working knowledge of legislation, current problems, and professional literature related to the field of specialization.
Working knowledge of local and state law, procedures, and policies as they relate to the mission of the department.
Working knowledge of administrative planning, management, and supervision as it applies to the position.
Working knowledge of county department operations, organization, accountability, and responsibility.
Working knowledge of laws, statutes, and regulations affecting Galveston County and its government.
Working knowledge of Galveston County election processes and procedures.
Working knowledge of Galveston County government, geography, economics, demographics, society, goals, politics, policies, and procedures.
Ability to perform mathematical calculations.
Physical condition commensurate with the demands of the position.
Physical Demands and Working Conditions
The work may be performed while sitting, standing, stooping, bending, crouching, or walking.
The employee may lift light or heavy objects, climb ladders, or use tools or equipment requiring a high degree of dexterity.
The work is performed in an office, courtroom, darkroom, or other location specific to the functions of the position.
Americans with Disabilities Act Compliance
Galveston County is an Equal Opportunity Employer.
ADA requires Galveston County to provide reasonable accommodations to qualified persons with disabilities.
Prospective and current employees are encouraged to discuss ADA accommodations with management
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