Environmental Health Programs Administrative Assistant

Galveston County Health District is seeking an Environmental Health Programs Administrative Assistant! This position is responsible for administrative support services and maintaining schedules, organizing work, coordinating activities, maintaining databases and paper files.
We can offer you: Excellent benefits; including an Amazing retirement package, Affordable Medical Insurance, Paid Time Off plans, Free Life Insurance, FREE Long Term Disability, FREE parking and much more! Team-oriented environment Hourly Rate: $18.
00 We want you to join our team of professionals and begin a long term career with us! If you meet the criteria listed below, please apply.
Required: Graduation from an accredited high school or equivalent 3+ years’ experience in a general office setting required Computer experience with proficiency in databases, spreadsheets, and word processing using industry standard software Ability for spur of the moment transportation without relying on organization vehicles Must possess or ability to readily obtain a valid driver’s license issued by the State of Texas for the type of vehicle or equipment operated Department of Motor Vehicle check may be required, if applicable Customer Service Oriented.
Excellent written and verbal communication skills Excellent Computer Skills MS Office Must be willing and able to work evening and weekend hours if necessary Must be in compliance with GCHD Immunizations policy Must be in compliance with ICS training requirements Must pass criminal background check and drug/alcohol screening An equivalent combination of education and work experience which appropriately demonstrates the knowledge, skills and abilities to perform the above described essential functions will be considered when hiring for this role.
Traditional Duties: Coordinates activities with Consumer Health Services administrative assistant to review OSSF maintenance reports, enter these reports into the Decade OSSF database, generate letters and file all records and maintenance contract information for the OSSF program Report any non-compliances to OSSF investigative staff Responsible for drafting past due letters to food establishments Coordinates and assures that all requests under the Freedom of Information Act are processed in accordance with the Act and notifies GCHD’s Records Officer in accordance with GCHD Board approved policy Assures that all records generated by the Director are retained in accordance with state law and GCHD Board approved policy Oversees and maintains the division’s inventory records and liaisons with GCHD’s accounting department Maintains the schedule of the Director Organizes the work of the Director Prepares all meeting, committee, and task force materials including the preparation of the meeting agenda Assists in the preparation of power point presentations Searches the internet for Director to locate needed information Creates and maintains data bases vital to the data management of the program Queries information for monthly/quarterly/annual reports at the request of the Director Assists in the preparation of court complaints and assures that the complaints are notarized as necessary Assists in the collection of fees for permits and lab samples in accordance with Health District’s cash control policy Assists in the preparation of daily deposits associated with the daily operations of the Office of Environmental Health Programs Orders and maintains supplies for the Director Fills in and provides clerical support to other divisions within the Office of Environmental Health Programs Assists in the training and provides direction to other division administrative assistants Maintains necessary training level for an administrative assistant Performs other duties as assigned by supervisor No Phone Calls Please ADA/EEO/DFWP Our Mission: Protecting and Promoting the One Health of Galveston County